- • Log Data – This section informs your users about the data that is collected automatically from the web browsers or servers that your website is using (for example: IP addresses, browser types, browser versions, etc. may all be collected). This is important, because although you are not personally collecting or handling the data, it is still being collected through your website, therefore making you liable.
- • Cookies – This section state whether or not you intend to store cookies (most likely, the answers is, ‘yes’). This section will also disclose if you’re using third party software such as Google Analytics to collect data from your user.
- • Choice – This section tells the users about what options they have regarding how the data is collected and used. This is a good section to add if you plan on offering a customizable ‘security’ page.
- • Links to Other Sites – This section discloses that there may be links on your site, which takes the users to web sites that are outside of your control or ownership. This is important for forums, blogs, or any other websites where hyperlinks may be used abundantly.
- • Age-related Restrictions of Use – This section sets forth the expectations for users’ age (this especially important – as collecting data from kids under 13 years old is heavily regulated). This section will also include whether or not parental supervision is required to use your website.
- • Updates – This section explicitly states how policy changes will be communicated to the users. It is important to follow a rigid routine for updates and to never stray from what is outlined within this provision.
Example of change log:
- • September 18, 2013: Added that blog commenter email addresses are disclosed to administrators of the blog where the comment was left.
- • February 1, 2011: Clarified subpoena language and added Business Transfers paragraph
- • January 3, 2011: Added court order and subpoena clarification
- • July 1, 2010: Revised paragraph about IP addresses to explain when they are collected and that commenter IPs are visible to blog administrators
- • October 29, 2009: Added Comments paragraph to explain Akismet comment storage policy
- • February 18, 2015: Updated Creative Commons license from 2.5 to 4.0
If you found this helpful, be sure to read our Business Checklist article.